A website proposal for Ajay

Ajay's.
Without the admin.

A new site that doesn't just look the part — it takes the bookings, collects the deposits, and chases the balances for you. So you can get back to teaching.

The honest starting point

Three things quietly eating your week

None of these are about how the site looks. They're about the hours you lose — and the money that slips through.

01

Chasing the money

Your terms allow a deposit now and the balance after six weeks — but nothing actually tracks it, so balances quietly go unpaid for months.

02

The monthly class shuffle

Eleven slots across Kempton and Fourways, hand-marked Full / 1 Space / Available — and re-edited by you every single month.

03

Signups by hand

Paper form, then email it back, then you write an invoice, then you schedule the payment. Every new student, cranked through by hand.

Three ways forward

Pick how far you want to take it

Each one builds on the last. Start where it makes sense — we can always grow into the next.

Option One

The Shopfront

A site that sells your classes.
R4 400 once-off
+ R1 500/mo care & WhatsApp graphics
  • Fast, mobile-first rebuild in your look
  • Live class timetable & workshop calendar
  • A proper student-work gallery
  • Online registration — replaces the paper form
  • Enquiries routed to your WhatsApp
Fixes: looking professional, killing the paper form. Still manual: tracking payments.
Recommended Option Two

The Studio Manager

The site books, bills & chases for you.
R9 500 once-off
+ R1 500/mo care & WhatsApp graphics
  • Everything in the Shopfront
  • Register online → invoice → deposit paid on the spot (PayFast)
  • Auto payment tracking — who paid, whose balance is due, who's overdue
  • One-tap reminders on WhatsApp/email — sent only when you say so
  • Class spaces update themselves as people book
  • WhatsApp auto-answers the “any space?” questions
Fixes: the money leak, the monthly edits, the chasing. The whole reason we're here.
Option Three

The Academy

Your whole school, online.
R15 500 once-off
+ R1 500/mo · built as you grow
  • Everything in the Studio Manager
  • Student login — schedule, resources & a Pay Balance button
  • Your 15 Foundation modules & materials list inside
  • Students submit work straight to the gallery
  • Your dashboard: full roster + who owes what, at a glance
Fixes: everything above, plus a real home for your students. Phase two, on the same foundation.
Option Two, live

Watch the admin disappear

A working demo on your real classes and prices. Everything below is editable — change a number, rename a class, tap a button. Have a play.

Class timetable

Live

Tap − when a seat fills, + when one opens. The status sorts itself out.

Tuesday · 6–8pm
Kempton · Foundation
Available
3
Wednesday · 11–1pm
Fourways · Foundation
1 space
1
Thursday · 8–10am
Kempton · Foundation
Available
2
Saturday · 10–12pm
Fourways · Foundation
1 space
1
Wednesday · 6–8pm
Fourways · Foundation
Full
0
Open spaces, always current No more editing the site every month.

Who owes what

Live

Paid status updates itself when money lands. Reminders only go out when you tap.

Lindiwe M.
Balance R1 500 · due 12 Jun
Overdue
Nadia P.
Balance R2 900 · due 18 Jul
Due soon
Marco D.
Balance R1 500 · due 28 May
Overdue
Pieter v.R.
Balance R1 900 · due 3 Jul
Due soon
Outstanding
R7 800
Nothing is sent to a student without your tap.

Demo only — built on the same Airtable + PayFast + WhatsApp stack we'd wire into your live site.

The paper form, reimagined

The new way students sign up

Everything in your 2026 registration document — the welcome, the courses, the times, the terms — broken into a few friendly steps. A student understands it all and lands on your books with the deposit paid. Click through it.

Step 1 of 8 · Welcome

Welcome to the studio

So glad you're here. Before anything else, a quick word on what makes the difference: a strong foundation. Like a house, you can't paint the walls until the base is solid — so that's where we start. No crafts, no gimmicks. The real basics that make you a complete artist.

Scale & Proportion
Getting size and relationships right for a balanced, believable look.
Value
Using light and shadow to create volume and realism.
Composition
Arranging a piece to guide the eye and create harmony.

How the learning works

Everyone starts with the Foundation Course — beginner or not. Once you've mastered scale, proportion and shading, you move straight into your chosen medium. The Foundation builds in fifteen steps:

CollectingLineProcessScaleMeasuringFormLight & ShadingObservationPreparationTactile CreativityLive DrawingMixed MediaCompositionPerspectiveFluent Drawing

Where do you want to go?

Start with Foundation, then grow into a medium. Pick what excites you — we'll shape the path together.

Foundation Course
The essential base. Start here.
Oils
Blending, glazing, impasto, palette knife.
Acrylics
Fast-drying, versatile, bold.
Watercolour
Washes, wet-on-wet, fine detail.
Sculpture
Clay, wire, plaster — the art of touch.
Mixed Media
Layering, texture, wax, the lot.

Pick your class time

A course is 12 classes across a term. Choose the slot that fits your week — full ones are greyed out, but ask and we'll let you know when a space opens.

Tuesday · 6–8pm
Kempton
Available
Wednesday · 11–1pm
Fourways
1 space
Thursday · 10–12pm
Kempton
Available
Saturday · 1–3pm
Kempton
Available
Wednesday · 9–11am
Fourways
Full

Length & payment

Choose your class length, then how you'd like to pay. Joining mid-term? You'll simply be charged pro-rata for the rest of it.

12 × 2-hour
R3 500
12 × 3-hour
R4 900
Deposit now
R2 000 / R3 000 today, balance after 6 weeks.
Pay in full
Settle the whole course on signup.

Your materials

Good materials matter — cheap ones hold your work back. To begin you'll need a basic kit, and Ajay can supply the lot so you're ready on day one.

A4 sketch pad (smooth, 120gsm) · 2× HB/B pencils · 1× soft B6–B9 pencil · shaped erasers · a pencil eraser · paper stumps · a pencil case

Your details

Almost there. We'll send your invoice and confirmation here.

The agreement

The short version of the studio terms — tick to accept and you're done.

Non-refundable. Payments aren't refunded for missed classes or no-shows. If the studio cancels, you get a full refund or a credit.
Just for you. Your registration is non-transferable.
Classes run consecutively. They can't pause for personal breaks, and retreat dates don't count toward your term.
Your time is your time. Arrive when you can, but classes can't run over the booked slot.
Bring your own materials (or grab the starter kit), follow studio safety, and keep things respectful.

Demo only — a live version posts straight into Ajay's bookings and raises the PayFast deposit automatically.

Ready when you are

Let's get you out of the admin.

Have a look, sit with it, and message me when you want to talk it through. No rush, no pressure.

WhatsApp me about this
Or reply on the chat we're already on.